Tulsa Hurricane
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Mission Statement
Compliance
 
  • ACS Student-Athlete Portal
 
  • Prospective Student-Athletes
 
  • Current Student-Athletes
 
  • Coaches and Staff
 
  • Boosters
 
  • Agents
 
  • Rules Education
 
  •Title IX Get Acrobat Reader

1. Introduction
The purpose of TU Compliance is to ensure that institutional staff members, student-athletes and external constituents are aware of and are abiding by all rules and regulations of the National Collegiate Athletic Association (NCAA), Conference USA, and The University of Tulsa. Institutional control is a fundamental requirement of NCAA legislation and as such TU is committed to a philosophy of firm institutional control of athletics, to the academic and financial integrity of our athletics program, and to the accountability of the athletics department to the missions and values of the University. This compliance site is designed to assist prospective student-athletes, current student-athletes, faculty and staff, athletic representatives (boosters) and anyone else interested in intercollegiate athletics at The University of Tulsa. You may utilize the links provided above to access important information. Please contact our office if you have any questions pertaining to NCAA rules. It is always better to ASK before you ACT!

2. TU Compliance Manual - coming soon!

3. Rules Compliance

NCAA Definitions
Prospective Student-Athlete - A prospective student-athlete ("prospect") is a student who has started classes for the ninth grade. In addition, a student who has not started classes for the ninth grade becomes a prospective student-athlete if the institution provides such an individual (or the individual's relatives or friends) any financial assistance or other benefits that the institution does not provide to prospective students generally.

Recruited Prospective Student-Athlete - Actions by staff members or athletics representatives that cause a prospective student-athlete to become a recruited prospective student-athlete at that institution are:

  1. Providing the prospect with an official visit;
  2. Having an arranged, in-person, off-campus encounter with the prospect or the prospect's parent(s), relatives or legal guardian(s); or
  3. Initiating or arranging a telephone contact with the prospect, the prospect's relatives or legal guardian(s) on more than one occasion for the purpose of recruitment.
  4. Issuing a National Letter of Intent or the institution's written offer of athletically related financial aid to the prospective student-athlete for an academic term/year.
Student-Athlete - A prospective student-athlete becomes a student-athlete when one of the following occurs:
  1. The individual officially registers and enrolls in a minimum full-time program of studies and attends classes in any term of a four-year collegiate institution's regular academic year (excluding summer);
  2. The individual participates in a regular squad practice or competition at a four-year collegiate institution that occurs before the beginning of any term; or
  3. The individual officially registers and enrolls and attends classes during the summer prior to initial enrollment and receives institutional athletics aid.
  4. The individual officially registers and enrolls and attends classes during the summer prior to initial enrollment.
Enrolled Student-Athlete - An enrolled student-athlete is an individual whose enrollment was solicited by a member of the athletics staff or other representative of athletics interests with a view toward the student's ultimate participation in the intercollegiate athletics program. Any other student becomes a student-athlete only when the student reports for an intercollegiate squad that is under the jurisdiction of the athletics department.

Recruiting - Recruiting is any solicitation of a prospect or a prospect's relatives [or legal guardian(s)] by an institutional staff member or by a representative of the institution's athletics interests for the purpose of securing the prospect's enrollment and ultimate participation in the institution's intercollegiate athletics program.

Recruiting Calendars - Recruiting calendars specify the dates for the applicable recruiting periods in the applicable sports. The Management Council shall have the authority to establish such calendars in the Administrative Regulations (per Constitution 5.2.3.1).

Recruiting Period - There are four recruiting periods and at least one of them is in effect at all times. The recruiting periods vary during each sport's recruiting calendar. The recruiting periods are listed below: contact, evaluation, quiet and dead period.

Contact Period - A contact period is that period of time when it is permissible for authorized athletics department staff members to make in-person, off-campus recruiting contacts and evaluations.

Evaluation Period - An evaluation period is that period of time when it is permissible for authorized athletics department staff members to be involved in off-campus activities designed to assess the academic qualifications and playing ability of prospective student-athletes. No in-person, off-campus recruiting contacts shall be made with the prospective student-athlete during an evaluation period.

Quiet Period - A quiet period is that period of time when it is permissible to make in-person recruiting contacts only on the member institution's campus. No in-person, off-campus recruiting contacts or evaluations may be made during the quiet period.

Dead Period - A dead period is that period of time when it is not permissible to make in-person recruiting contacts or evaluations on or off the member institution's campus or to permit official or unofficial visits by prospective student-athletes to the institution's campus. The provision of complimentary admissions to a prospective student-athlete during a dead period is prohibited, except as provided in Bylaw 13.7.2.5 for a prospective student-athlete who visits an institution as part of a group. During such a dead period, a coaching staff member may not serve as a speaker at or attend a meeting or banquet at which prospective student-athletes are in attendance, except as provided in Bylaw 13.1.9.1, and may not visit the prospective student-athlete's educational institutions. It remains permissible, however, for an institutional staff member to write or telephone prospective student-athletes during such a dead period.

Contact - A contact is any face-to-face encounter between a prospect or the prospect's parents, relatives or legal guardian(s) and an institutional staff member or athletics representative during which any dialogue occurs in excess of an exchange of a greeting. Any such face-to-face encounter that is prearranged (e.g., positions himself/herself in a location where contact is possible) or that takes place on the grounds of the prospect's educational institution or at the site of organized competition or practice involving the prospect or the prospect's high school, preparatory school, two-year college or all-star team shall be considered a contact, regardless of whether any conversation occurs. However, an institutional staff member or athletics representative who is approached by a prospective student-athlete or the prospective student-athlete's parents, relatives or legal guardian(s) at any location shall not use a contact, provided the encounter was not prearranged and the staff member or athletics representative does not engage in any dialogue in excess of a greeting and takes appropriate steps to immediately terminate the encounter.

Evaluation - Evaluation is any off-campus activity designed to assess the academic qualifications or athletics ability of a prospect, including any visit to a prospect's educational institution (during which no contact occurs) or the observation of a prospect participating in any practice or competition at any site.

Official visit - Any visit for athletic purposes to a college/university campus by a prospective student-athlete whereas expenses are paid by the college. Some of the expenses that institutions may cover include: transportation, meals, lodging, and reasonable entertainment expenses, including three complimentary admissions to a home athletics event.

Before a college may invite a prospect on an official visit, the prospect must provide the college with a copy of your high school transcript and PSAT, SAT, ACT or PLAN score and register with the NCAA Eligibility Center (formerly known as the NCAA Clearinghouse).

Unofficial Visit - Any visit for athletic purposes to a college/university campus by a prospective student-athlete at their own expense. The institution may not pay any expenses or provide any entertainment except a maximum of three complimentary admissions to a home athletics event.

Offer/Inducement - An institution's staff member or any representative of its athletics interests shall not be involved, directly or indirectly, in making arrangements for or giving or offering to give any financial aid or other benefits to the prospect or the prospect's relatives or friends a benefit not expressly authorized by NCAA legislation. Specific examples of offers/inducements that are prohibited include but are not limited to:

  1. An employment arrangement for a prospect's relatives;
  2. Gift of clothing or equipment;
  3. Cosigning of loans;
  4. Providing loans to a prospect's relatives or friends;
  5. Cash or like items;
  6. Any tangible items, including merchandise;
  7. Free or reduced-cost services, rentals or purchases of any type;
  8. Free or reduced-cost housing;
  9. Use of an institution's athletics equipment (e.g., for a high school all-star game); and
  10. Sponsorship of or arrangement for an awards banquet for high school, preparatory school or two-year-college athletes by an institution, representatives of its athletics interests or its alumni groups or booster clubs.
Extra Benefit - An extra benefit is any special arrangement by an institutional employee or a representative of the institution's athletics interests to provide a student-athlete or the student-athlete's relative or friends a benefit not expressly authorized by NCAA legislation. Receipt of a benefit by student-athletes or their relatives or friends is not a violation of NCAA legislation if it is demonstrated that the same benefit is generally available to the institution's students or their relatives or friends or to a particular segment of the student body (e.g., foreign students, minority students) determined on a basis unrelated to athletics ability. Specific examples of offers/inducements that are prohibited include but are not limited to:
  1. An employment arrangement for a student-athlete's friends or relatives;
  2. Gifts of any kind (e.g., birthday, graduation, Christmas, etc);
  3. Signing or co-signing of loans for student-athletes;
  4. Providing loans to a student-athlete's relatives or friends;
  5. Cash or like items;
  6. Any tangible items, including merchandise;
  7. Free or reduced-cost services, rentals or purchases of any type;
  8. Free or reduced-cost housing;
  9. Use of an automobile or the provision of transportation;
  10. Providing a meal other than in your home on special infrequent occasions (e.g., Thanksgiving, birthday); and
  11. Providing tickets to an athletic, institutional or community event (e.g., movie, professional contest).
Representatives of Athletics Interests (Boosters) - An individual, independent agency, corporate entity, or any organization who is known (or who should have been known), by a member institution's executive or athletics administration to:
  • Have participated in or to be a member of an agency or organization promoting the institution's intercollegiate athletics program;
  • Have made financial contributions to the athletics department or to an athletics booster organization of that institution;
  • Be assisting or to have been requested (by the athletics department staff) to assist in the recruitment of prospects;
  • Be assisting or to have assisted in providing benefits to enrolled student-athletes or their families; or
  • Have been involved otherwise in promoting the institution's athletics program.
  • Once an individual is identified as such a representative, the person retains that identity indefinitely.

Helpful Information

  1. NCAA website
  2. Conference USA website